Are you a Documentalist with a Bachelor’s degree and at least 4 years of experience? Do you have experience in handling confidential information?

We are looking for a Document Controller who will join the Octagon Professionals projects team at the European Space Agency in Noordwijk (ESTEC). If that sounds like an opportunity for you, read more and apply!

Your responsibilities:

  • Regular review of the status of documents in the different archives and where appropriate register this information in the DMS database.
  • Document registration, distribution and archiving, as well as a provision of reproduction services.
  • Process configuration controlled document changes and of official papers relevant to the activities of the unit.
  • Supporting users for retrieving documents from local DMS, DMS’s from external partners and/or industry, out of paper archives, other sources like ESTEC library, scanned documents on CD-ROM or via Internet, etc.
  • Provision of paper copies of electronic documents on request, the creation of electronic versions of documents.
  • Management of original files.
  • Related support to project reviews.
  • Support to enhancements of the document management concepts and of future improvements.

Requirements:

  • Bachelor’s degree from a recognized Institution of secondary studies or equivalent qualification in Business Administration (or Communications as relevant).
  • At least 4 years of relevant working experience.
  • Fluent in the English Language (spoken and written). Knowledge of other European language is an asset.
  • Excellent planning, organizational and communication skills together with attention to detail.
  • Initiative and motivation to perform to high standards in a demanding environment.
  • Proven experience in documentation management.
  • Highly proficient with modern electronics office automation tools Microsoft Office suite and electronic mailing (preferably Lotus Notes).
  • Familiarity with the ESA working environment in a similar position is a distinct advantage.

We offer:

  • Attractive remuneration package and advice on tax-free benefits.
  • 30 vacations days & additional 12 public holidays based on the 40h working week.
  • Advice from our Learning & Development Specialist on most suitable training/courses.
  • Extra budget and up to 5 extra days off for your professional development.
  • Pension contribution to a tailor-made pension scheme.
  • A yearly subscription to the ESTEC gym facilities and a swimming pool.
  • Assistance with relocation in case you are moving to The Netherlands from abroad.

Application deadline: Monday, the 11th of March

Ready for this new challenge? Apply now and let’s get in touch!

Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international market. Our large network of professionals across multiple functional areas, and multi-national team provide flexible solutions customized to individual client needs.

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Job Location:
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Start Date: 01-06-2019
Salary: Competitive package
Consultant: Sara Cruz
sara.cruz@octagon.nl
+31 (0)70 3249 300
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