Are you a business support professional with at least 2 years of experience? Do you have experience in procurement and Inventory management? If so, this opportunity might be for you!

We are looking for an Assistant Controller who will join the Octagon Professionals projects team at the European Space Agency in Noordwijk (ESTEC). Read more about this exciting opportunity and apply today!

Your responsibilities:

  • Support to the processes related to the main resources of the organizational entity (i.e. budgets, manpower, staffing), including planning, execution and follow-up of the activities and resources (budgets, manpower, missions, recharges).Support to the planning, preparation, execution and follow-up of activities and related procurement actions and of associated progress in terms of output/ schedule/resources.
  • Assessment and monitoring of the status of the procurement actions (using ESA Corporate and local IT Tools) including activity progress, maintenance of payment plans, the correctness of financial charging, invoicing and payment.
  • Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate (e.g. SAP) and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc.
  • Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. plans/targets and production of associated reports to the responsible management and to the concerned customers.
  • Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks.
  • Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data.
  • Contribution to the definition of new and improvement of existing related processes and tools and production of related documents.
  • Support to the risk management processes (e.g. maintenance of risk register, monitoring of the status of risk mitigation/reduction actions).
  • Support to the inventory and asset management processes, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools.
  • Support to the maintenance of industrial return databases, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc.

Requirements:

  • Bachelor’s degree from a recognized institution of secondary studies or equivalent qualification in Business Administration (or Communications) as relevant.
  • At least 2 years of relevant working experience.
  • Quick learner, diligent and accurate.
  • Able to work autonomously and with initiative whilst remaining a team player.
  • Service orientated.
  • Familiarity with SAP and good proficiency in MS Excel is highly desirable.
  • Knowledge of Inventory Management desired.
  • Proficient in the English language, both written and spoken. Knowledge of another official ESA language is an asset.

We offer:

  • Attractive remuneration package and advice on tax- free benefits.
  • Up to 30 vacations days & additional 12 public holidays based on the 40h working week.
  • Advice from our Learning & Development Specialist on most suitable training/courses.
  • Extra budget and up to 5 extra days off for your professional development.
  • Pension contribution to a tailor-made pension scheme.
  • A yearly subscription to the ESTEC gym facilities and a swimming pool.
  • Assistance with relocation in case you are moving to The Netherlands from abroad.

Ready for this new challenge? Apply now and let’s get in touch!

Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international market. Our large network of professionals across multiple functional areas and multi-national team provide flexible solutions customized to individual client needs.

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Job Location:
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Start Date: TBD
Salary: Competitive package
Consultant: Aleksandra Ciura
aleksandra.ciura@octagon.nl
+31 (0)70 3249 300
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